Transcribe Interview and Extract Action Items

You need to convert a spoken interview recording into accurate text, then analyze that text to identify and list specific tasks, decisions, or follow-ups mentioned during the conversation. This is crucial for project management and ensuring nothing gets lost.

4 stepа 2 views 0 votes 22.01.2026
1
Upload and Tra…
2
Review and Cor…
3
Extract Action…
4
Format and Exp…
🎙️

Step 1: Upload and Transcribe Audio

WavoAI Free+

Go to WavoAI's website → Click 'Upload' or drag-and-drop your interview audio/video file → Select the correct language if prompted → Wait for the automatic transcription to complete.

Free tier
Limited free minutes per month.
Pro / Paid gives
Higher accuracy, longer files, faster processing.
Worth paying?
✅
Free alternative
TurboScribe (free tier with watermark) or AssemblyAI (free credits for new users).
Open WavoAI
✍️

Step 2: Review and Correct Transcript

Claude Free+

Copy the raw transcript text from Step 1 → Paste it into Claude's chat interface → Ask it to proofread for any obvious speech-to-text errors, especially with names, technical terms, or numbers.

Free tier
Claude offers a generous free tier with usage limits.
Pro / Paid gives
Higher message limits, priority access.
Worth paying?
✅
Free alternative
ChatGPT's free version (GPT-3.5) can also do basic proofreading.
Prompt — copy and paste:
Please proofread this interview transcript for any obvious errors in names, technical terms, or numbers that the speech-to-text might have gotten wrong. Do not change the meaning, just correct clear mistakes: [PASTE TRANSCRIPT HERE]
Open Claude
📋

Step 3: Extract Action Items and Decisions

NotebookLM Free+

Go to NotebookLM → Create a new notebook → Add the corrected transcript as a source document → In the chat, ask the AI to analyze the conversation and list all action items, decisions, and follow-ups. Specify you want them categorized by speaker or topic.

Free tier
Fully free to use.
Worth paying?
✅
Free alternative
Claude or ChatGPT can also perform this extraction if given the same prompt.
Prompt — copy and paste:
Analyze this interview transcript. Extract all explicit and implied action items, decisions made, and follow-up tasks. List them clearly, and if possible, organize them by the person responsible or the topic discussed. Format as a bulleted list.
Open NotebookLM
📤

Step 4: Format and Export for Sharing

ChatGPT Free+

Copy the extracted action items list from Step 3 → Paste into ChatGPT → Command it to format the list into a clean, professional table or document outline suitable for a team email or project management tool.

Free tier
GPT-3.5 is free for basic formatting.
Pro / Paid gives
GPT-4 offers better reasoning for complex formatting.
Worth paying?
✅
Free alternative
Use Google Docs or Sheets manually to create the table.
Prompt — copy and paste:
Take this list of action items and format it into a clean, professional table with columns for 'Task', 'Owner', 'Deadline (if mentioned)', and 'Notes'. If a deadline wasn't specified, leave it blank: [PASTE ACTION ITEMS LIST HERE]
Open ChatGPT

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